Club Permits
The VicRoads Club Permit Scheme (CPS) allows members of AROCA to make limited use of historic vehicles on the road network. The club has appointed a Club Permit Officer (CPO) as administrator for the scheme and he will process club permit applications and renewals.
A Road Worthy Certificate is required for all new applications to VicRoads.
Members now need to provide us with the following before we can sign-off on a Club Permit Application Form.
- The new Club Permit Application form (original to be supplied to the club).
- The Vehicle Eligibility form (original to be supplied to the club)
- The original or a copy of a valid Road Worthy Certificate
- Dated photographs of the vehicle, this will include, Front, Driver's side, Rear, Driving position (driver's side with driver's door open) and VIN/Chassis number (if possible).
The club permit application form and vehicle eligibility form must be downloaded from the VicRoads website – click here for the page.
Contact
NB: Due to a significant volume of queries, we can no longer provide assistance over the telephone.
Email correspondence to: cps@alfaclubvic.org.au (max 7 day turnaround)
Or Contact Ivan Ciardullo on 0412 386 195
Paper correspondence to: CPS Applications, PO Box 7076, Banyule VIC. 3084 (max 7 day turnaround)
VicRoads will only process paper forms with original signatures – therefore we cannot process application or renewal forms electronically by email. Please follow the instructions below to send the original forms with a stamped return envelope.
Roadworthy Certificates
A Roadworthy Certificate can be obtained from any VicRoads Licenced Roadworthy Tester. To access the VicRoads list of RWC Testers Click Here.
New Permit Applications
The procedures regarding how to apply for, or renew, Club Plates have changed.
1. Applicants must be a current Club member and able to prove ownership of the vehicle.
2. Obtain a Roadworthy Certificate from an authorised tester.
3. Complete the Club Permit Application Form and Vehicle Eligibility Form (forms can be downloaded from the VicRoads website).
4. Select the 45 or 90 day option.
5. Provide a stamped self-addressed envelope.
6. Take digital colour photos (not hard copies) of the car showing front, rear, driver's side, and with the driver's door open. For convertibles, also take one photo with the roof off .
7. Send Roadworthy Certificate, proof of ownership, completed VicRoads forms and the stamped self-addressed envelope to "CPS, PO Box 7076, Banyule Vic 3084".
8. Email the digital photos to "cps@alfaclubvic.org.au" advising the permit application is in the mail.
9. The signed forms will be returned to you in the stamped, self-addressed envelope.
10. Take the forms and payment to VicRoads who will then issue you with your new Club Plate
On receipt of your new CPS plates please notify AROCA of your new registration number via email cps@alfaclubvic.org.au.
Permit Renewals
The easiest way to renew is online, as follows:
1. Go on the Vic Roads website and open an account;
2. Once your account is open that will automatically pick up any fully registered vehicles in your name, but it may not pick up the club plated vehicles;
3. If your Club plated vehicle is not picked up, manually add your club plated vehicle to your account. It usually takes Vic Roads 24 hours to add it to your account;
4. Once your club plated vehicle is added to your account, email a copy of the Club plate renewal form to cps@alfaclubvic.org.au;
5. The CPS Officer will then email you a completed and signed Club Endorsement Form, provided you are a financial member of the Club;
6. Once you have the signed Club Endorsement Form, go into your Vic Roads account and next to the club plated registration there should be a "Pay" button. Click on that and you will then be asked to upload the Club Endorsement Form; you can then pay your club registration by following the instructions.
Renewing by Mail;
1. Applicants must be a current Club member and still the registered owner of the vehicle.
2. On receipt of your CPS Registration Renewal from VicRoads, sign where required.
3. Select the 45 or 90 day option.
4. Obtain a stamped, self-addressed, envelope.
5. Send renewal form and stamped, self-addressed, envelope to "CPS, PO Box 7076 Banyule Vic 3084".
6. The CPS Officer will check the membership records and then return the signed renewal form to you if you are a current financial member.
7. Upon receipt of the signed renewal form, take the signed renewal form and payment to VicRoads.
8. The renewal form has the option of allowing the vehicle owner to pay the renewal fee by enclosing a cheque made payable to Vic Roads. If you want to do that, enclose a cheque payable to Vic Roads, but ensure that the stamped, self-addressed, envelope you enclose is addressed to Vic Roads. The registration renewal form also requires your signature, so be sure to sign it as the permit holder as well. The CPS officer will then mail the registration renewal form to Vic Roads on your behalf.
Renewing in Person;
You are welcome to attend the Club meeting, which occurs every second Wednesday of each month, and seek out the CPS officer for his signature, but be sure to have your current Club Membership card with you to prove you are a financial member.
If the CPS officer is not in attendance, there will be someone else present from the Club's Committee who will be authorised to sign your renewal form.
Permit Validity
If you allow your AROCA membership to lapse, you will then be driving an unregistered vehicle.
AROCA is required to notify VicRoads of any AROCA member using a club permit who becomes un-financial. If you have a club permit it is important that you pay your membership fees or your vehicle will be deemed unregistered and illegal to operate on the road.
It is also a requirement of the scheme that AROCA notifies VicRoads of any misuse of CPS log books and/or CPS registered vehicles.
